YOUR NAME
YOUR EMAIL ADDRESS
YOUR PHONE
DESCRIPTION, PURPOSE AND OBJECTIVES OF YOUR PROJECT
Describe your project. Is it a new site, a redesign, or an update?
What problems will this technology project solve or what new capabilities will it provide for
your organization?
If you have made a decision beforehand, indicate whether this site relies on a database to
display information or will be "static".
BUDGET & COST ESTIMATES
Provide a budget range so your we can scale our proposal accurately.
Indicate whether your organization is ready to start work, or you have to raise money to begin
the project. If you do need to raise money, we may be able to help you describe the project in
order to maximize your chances of receiving funding.
BACKGROUND OF COMPANY OR PROPOSED COMPANY
Tell us about your organization. Provide links to information on your existing Web site, if
applicable. When was your organization founded? How many staff members does your organization
have?
AUDIENCE
Define the audience that will be using the site. Do you have a defined group of users or
"stakeholders" who will be regularly using the site and have different needs?
Will the entire site be accessible to the general public?
Will logins be required? Will there be a separate section for "members" or "admins"?
Do you need the capability for staff or members to "log in" to access special information?
TOOLS & FUNCTIONALITIES
Essential components: are there certain features that are essential to any proposal you will
consider?
Non-essential components: Are there other features of your site that you would like but are not
essential to submitted proposals?
REPORTING NEEDS
If the site is database driven, what types of information will you regularly need to draw from
it?
REPORTING NEEDS
Design parameters
Accessibility/Usability
Bobby-approved site means it is section 508 compliant
Usability testing mid-stream will validate navigation choices
Platform, if applicable
Is this a redesign of a current site? If so, in what language is the current site built?
(ex: cold fusion, ASP, PHP, Dreamweaver)
On what format is the current site hosted? (Ex: NT, UNIX, Apache)
eCommerce
Are you using an eCommerce system now?
If so, what are you using?
AVAILABLE TECHNOLGY RESOURCES/INTEGRATION ISSUES
Do you have existing pages of Web content that you expect your Web developer to add to the new
site? (Provide a map of your current site indicating how many pages will need to be transferred)
Do you have existing databases that will need to be imported or connected to the new site?
Do you have existing e-Commerce systems, web forums or other tools that the new site should be
connected to?
STAFF RESOURCES
Point of contact/ project manager
Do you have a technology staff that we should plan to work with?
PROPOSED TIMELINE
Develop RFP process (forward email address for questions on RFP)
RFP release date
Submission of questions on RFP
Proposals due
Initial meetings
Drop-dead Date (no new concepts/functionality added)
Beta site launch
Proposed site launch
